Executive assistant Empleos en Charlotte nc

Job Description

Senior Executive Assistant

Responsibilities

• Calendar and Schedule Management :
• Effectively manage the CEO's calendar, including scheduling meetings, appointments, and conference calls, while ensuring optimal time allocation and prioritization.
• Travel Arrangements :
• Make travel arrangements for the CEO, including international flights, hotel accommodations, ground transportation, and visa processing when required.
• Communication and Correspondence :
• Handle incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and written correspondence. Draft, edit, and proofread various documents, presentations, and reports as needed.
• Meeting and Event Coordination
• Plan, coordinate, and prepare materials for executive-level meetings, board meetings, conferences, and other corporate events.
• Assist in preparing agendas, taking meeting minutes, and following up on action items.
• Information Management :
• Manage confidential and sensitive information with utmost discretion and maintain accurate records, files, and databases. Organize and maintain documents, reports, and presentations, ensuring easy access and retrieval as required.
• Stakeholder Liaison :
• Act as a liaison between the CEO and internal and external stakeholders, including executives, board members, clients and investors. Build and maintain positive relationships with key contacts.
• Confidentiality and Ethics :
• Exercise discretion, confidentiality, and professionalism in handling sensitive information and situations.
• Miscellaneous Administrative Tasks :
• Provide general administrative support to the CEO, including managing expenses, processing invoices, maintaining office supplies, and handling other ad-hoc administrative duties as needed.
• Language Skills :
• Proficiency in English and French, written and spoken